Accounting & Advisory
for Trade Contractors
Trade businesses don't stay one size. Our services are structured so you grow into them, not out of them — clean books to start, job-level clarity and cash visibility as you scale, and CFO-level guidance when the big decisions arrive. CPA-led and built for HVAC, plumbing, roofing, electrical, and landscaping contractors across Northern Virginia.
The Trade Owner’s Journey
Get the books right once
Then grow through three tiers
You don’t outgrow your bookkeeper because they got worse. You outgrow them because the business got more complex, and the finance function didn’t keep up. Foundations is a one-time reset that gets your books right. From there, Silver, Gold, and Platinum are the monthly partnership you grow through, each answering a sharper question than the last.
Solo Operator
Under $1M
“Do we have books at all?”
Foundationsone-time
First Crew
$1M–$2.5M
“What happened last month?”
Silver, Bookkeepermonthly
Established
$2.5M–$5M
“Which jobs make money?”
Gold, Controllermonthly
Scaling
$5M+
“Where are we going?”
Platinum, CFOmonthly
Where you start depends on where you are
Four ways in
Start where you are and use only the support you need. Foundations gets the books right once; Silver, Gold, and Platinum are the monthly partnership, each includes everything in the tier below, so you grow into them, not out of them.
Solo Operator · Under $1M
Foundations
DIY + Annual CPA
Do we have books at all?
What’s Included
- Trade-specific chart of accounts setup
- Tax-ready year-end books
- Clean separation of business & personal
- A QuickBooks foundation to grow on
The Outcome
You stop scrambling at tax time.
Fits the first crew, real payroll, growing AR, and cash that feels tight even when revenue is up.
First Crew · $1M – $2.5M
Silver
Your Bookkeeper
What happened last month?
What’s Included
- Monthly close and reconciliation
- Monthly P&L and balance sheet
- Revenue split by service type
- Top customer and concentration view
The Outcome
You always know where the business stands.
Fits the first crew — real payroll, growing AR, and cash that feels tight even when revenue is up.
Established · $2.5M–$5M
Gold
Your Controller
Where are we right now?
What’s Included
- Everything in Silver, plus:
- Job costing and job-level profitability
- AR aging with DSO trend
- Revenue per tech/crew
- Monthly review call with the owner
The Outcome
You see which jobs make money — and which lie.
Fits the established operator — a dispatcher running the schedule, and an owner who's become the bottleneck on every decision.
Scaling · $5M+
Platinum
Your CFO
Where are we going?
What’s Included
- Everything in Gold, plus:
- 90-day rolling cash flow forecast
- CFO dashboard and KPIs
- Backlog and pipeline visibility
- A strategic partner for big decisions
The Outcome
You make expensive decisions with forward visibility.
Fits the scaling enterprise — a leadership layer in place, with covenants, bonding, or exit talk on the table.
Foundations is a one-time engagement. Silver, Gold, and Platinum are monthly — each includes everything in the tier below. Onboarding, cleanup, tax preparation, and out-of-scope work are scoped separately.
The monthly partnership
Silver, Gold & Platinum, side by side
Three levels of monthly support, delivered remotely so you stay in the field. Every number comes straight from your books — reconciled, current, and the same figures your lender or bonding agent will see. Higher tiers include everything in the tiers below.
| What’s included | SilverSilverYour Bookkeeper | GoldGoldYour Controller | PlatinumPlatinumYour CFO |
|---|---|---|---|
| The question it answers → | What happened? | Where are we right now? | Where are we going? |
| Transaction processing & monthly reconciliation | ✓ | ✓ | ✓ |
| General ledger & trade-specific chart of accounts | ✓ | ✓ | ✓ |
| Monthly financials, P&L, Balance Sheet, revenue by service type | ✓ | ✓ | ✓ |
| Accounts receivable management & AR aging | ✓ | ✓ | |
| Accounts payable management & AP aging | ✓ | ✓ | |
| Payment-platform & document integration | ✓ | ✓ | |
| Job profitability & work-in-progress reporting | ✓ | ✓ | |
| Cash position & operational KPIs | ✓ | ✓ | |
| CFO dashboard & KPI trendlines | ✓ | ||
| 90-day cash flow projection, backlog & budget vs. actual | ✓ | ||
| CFO advisory, growth, hiring, financing & scenario planning | ✓ |
Runs on QuickBooks Online — Silver: Simple Start or Essentials · Gold: Plus · Platinum: Advanced. Foundations cleanup, onboarding, tax preparation, and out-of-scope work are scoped separately.
As you grow, so does the scrutiny
Your numbers answer to more than you
Every stage of growth invites someone new to open your books — a lender, an insurer, a surety, a buyer. Each one expects something different, and each bar sits higher than the last. The contractors who clear them are the ones whose financials were ready before the ask.
Lenders & Banks
Clean accrual-based financials that support financing decisions.
Before a bank extends a line of credit or a term loan, they want accrual-based statements they can trust — not cash-basis books that hide the timing of revenue and cost.
Insurers & Workers' Comp
Accurate payroll records and worker classifications.
Carriers and comp auditors expect employees and subcontractors to be classified correctly, with payroll documented, or premiums and year-end audits turn into expensive surprises.
Surety & Bonding
Reliable financial statements, working capital visibility, and WIP reporting.
Bigger commercial and public work requires a bond. Sureties back the contractors whose books are clean and consistent, with working capital and WIP they can rely on.
Buyers & Investors
Audit-ready books and a defensible financial story.
When it's time to sell or take on a partner, due diligence tests every number. A clean quality of earnings is the difference between your asking price and their discount.
We build your financials to clear the next bar, not just the last one. So growth never stalls on a document request.
Wherever you are, we meet you there
You stay in the field.
We'll handle the books.
Not sure which tier fits? We'll look at your current finance function and point you to the right next step — no pressure.
CPA-led accounting, bookkeeping, and job costing for trade and construction contractors across Northern Virginia, Maryland, and DC.
Clear Numbers. Better Decisions. More Predictable Growth.
Running a trade business means managing crews, jobs, schedules, equipment, and customers, often all at once.
The last thing most contractors want to deal with at night is bookkeeping. But without reliable numbers, it’s almost impossible to answer the questions that actually matter:
- Which jobs are profitable?
- Why does cash sometimes feel tight even when work is busy?
- Can we afford to hire another crew?
- Are we pricing jobs correctly?
At DeBlanc CPA, our bookkeeping for trade businesses is built around how contractors actually operate. Instead of generic accounting reports, we structure your financials around jobs, crews, and service lines so you can see what’s really happening inside your business.
Bookkeeping That Actually Helps You Run the Business
Most bookkeeping services focus on recording transactions.
Accounts get reconciled. Reports get generated.
But the numbers rarely explain what’s happening inside the business.
At DeBlanc CPA, bookkeeping is structured differently.
Instead of treating accounting as back-office data entry, we organize financials around how trade businesses operate.
That means structuring your books around:
- Jobs and service lines
- Labor and crew costs
- Vendor payments and materials
- Cash flow timing across projects
The result? Clean, decision-ready financials that help you understand how cash is moving through the business, which jobs are profitable, where labor or material costs are rising, and when it’s safe to hire.
What We Do For Trade Businesses
Our bookkeeping for trade businesses focuses on structured reporting that contractors can rely on. Core services include:
- Transaction processing and categorization
- Monthly account reconciliations
- Industry-specific chart of accounts designed for contractors
- Monthly financial statements (Profit & Loss, Balance Sheet, Cash Flow)
- Consistent month-end close process
- Ongoing bookkeeping support when questions arise
These fundamentals transform bookkeeping from helping you just record the past to helping you run your business.
Are We the Right Fit?
Our bookkeeping services are designed for growing trade businesses that want clearer visibility into their numbers.
We are a strong fit if:
- You run a trade or service company with 1–30 employees
- Revenue is growing and financial complexity is increasing
- You want reliable monthly reporting and organized financial structure
- You want numbers that help guide business decisions
How Our Services Work Together
Some clients need structured bookkeeping. Others are looking for financial guidance as hiring, pricing, and growth decisions get more complex.
At DeBlanc CPA, you can start where you are and use only the support you need. Over time, many clients choose to expand their support because it improves how the business runs:
- Job performance becomes easier to track before the work is finished
- Cash flow pressure shows up earlier instead of at the end of the month
- Hiring and pricing decisions rely less on guesswork
- Financial reporting stays consistent as the business grows
There’s no required path. Just support that scales with you—without rebuilding your numbers every time your business changes.
Explore Additional ServicesWhat Working Together Looks Like
We don't force a rigid service path. You start with what you need now and add deeper financial guidance only when it actually makes sense for your business.
01
Discover
Let’s understand your business before we talk solutions:
- How your business operates day-to-day, from managing jobs to handling payroll
- If your business is just starting out, is ready to grow, or is actively scaling up
- Where you’re feeling the most friction, whether it’s cash flow, reporting, lenders, controls, or something else
02
Right-sized Support
Based on what we learn, we recommend the most appropriate service level:
- Cleanup and setup, if needed, to establish a solid foundation
- Silver, Gold, or Platinum Bookkeeping/accounting services
- Advisory or internal controls support, where/if applicable
03
Consistency Is the Product
Stay focused on running the business while we focus on maintaining the financial structure behind it. For every client, we provide:
- Timely financial statements delivered on a set schedule
- Ongoing support based on your service tier
- Regular reviews and check-ins
Frequently Asked Questions
What if my books are messy or behind?
That’s extremely common for growing trade businesses.
If your books are behind, inaccurate, or disorganized, the first step is a cleanup and financial reset. We review historical records, reconcile accounts, restructure the chart of accounts for contractor operations, and establish a consistent month-end close process.
Once the books are reliable, ongoing bookkeeping becomes much easier and more valuable.
Will switching accountants disrupt my business?
No. Our onboarding process is designed to minimize disruption.
We start by understanding how your business currently operates, including understanding your current invoicing process, payroll, vendors, and software. From there, we transition your financial records in a structured way so reporting continues without interruption.
Within the first few months, you’ll have better insights into your business’s finances without the administrative burden.
How does bookkeeping help me understand job profitability?
Trade businesses run on jobs, crews, and labor costs.
We structure your financial system so revenue and expenses are organized around service lines and job activity whenever possible. This makes it easier to evaluate margins, understand labor efficiency, and identify which types of work are most profitable.
Instead of generic reports, you receive numbers that reflect how your business actually operates.
What information do you need from me each month?
Most clients provide access to:
- Bank and credit card accounts
- Payroll information
- Invoicing or job management systems
- Major vendor payments
Once systems are connected and processes are established, ongoing bookkeeping typically requires minimal time from the owner.
Our goal is to reduce administrative work, not add to it.
How long does bookkeeping cleanup usually take?
Cleanup timelines depend on how far behind the books are and how complex the business is.
For many trade businesses, cleanup work typically takes a few weeks to a couple of months before ongoing monthly service begins.
Once cleanup is complete, financial reporting becomes consistent and predictable.
How do I know which service level I need?
Most business owners aren’t sure when they first reach out, and that’s completely normal.
During the discovery conversation, we review:
- How your business operates
- The number of crews and employees
- Current financial reporting
- Areas where financial visibility is lacking
From there, we recommend the service level that fits your current stage of growth.
Serving Contractors Across the Mid-Atlantic & NYC
DeBlanc CPA is an accounting and advisory firm serving trade and service-oriented businesses across the Mid-Atlantic, including Virginia, Maryland, Washington DC, Pennsylvania, and New York City.
We support contractors at every stage of growth—from owner-operated startups to multi-crew operations—with financial reporting, Fractional CFO support, and internal controls built around how trade businesses actually operate.
Additional Ways We Support Businesses
Fractional CFO Support for Hiring, Pricing, and Planning Ahead
We turn your financial reports into strategic conversations. From margin analysis and cash flow planning to workforce expansion and scenario modeling, our CFO support gives you the clarity to make disciplined growth decisions.
Internal Control Execution for Financial Institutions
For banks, credit unions, and financial institutions, our focus shifts from growth-stage infrastructure to control integrity. We provide internal control testing and documentation support that embeds within your risk, compliance, or internal audit function.
Let’s Talk Numbers
If you’re running jobs, managing crews, and still unsure where profit is coming from, you’re not alone. We help contractors structure their numbers so financial reports explain what’s happening inside the business—not just what already happened.
Whether you need organized bookkeeping or deeper financial guidance as you grow, we can help.
